University Inventory Management System Documentationο
Welcome to the comprehensive documentation for the University Inventory Management System - a modern, secure, and scalable solution for managing university assets, equipment, and supplies.
Overviewο
The University Inventory Management System is a full-stack web application designed specifically for educational institutions to efficiently track, manage, and report on their inventory assets. Built with modern technologies and security best practices, it provides a robust foundation for institutional asset management.
Key Featuresο
- π Secure Authentication & Permissions
OAuth integration with university systems
Three-tier role-based access control (User, Manager, System Admin)
Fine-grained permission system (45 permissions)
Charge code authorization and assignment
Session management with automatic token refresh
- π¦ Comprehensive Inventory Management
Item tracking with categories, SKUs, location, and units
Real-time stock level monitoring
Automated low-stock alerts
Physical location tracking for warehouse operations
Measurement unit support (pieces, kg, meters, liters, etc.)
Bulk QR code label printing with filters
Mobile camera barcode scanning for quick lookup
Notes system for contextual annotations
Bulk import/export capabilities
- π° Advanced Sales & Procurement
Three-tier quote system (draft/saved/completed)
Charge code validation with 6-rule enforcement
Payment reconciliation (completed vs paid sales)
Purchase order management with supplier tracking
Invoice PDF uploads and automated parsing
Stock movement audit trails
- π Advanced Reporting & Analytics
Reports & Analytics page with visual dashboards
Real-time dashboard with key metrics
Mark sales as paid/unpaid (individual and bulk operations)
Revenue trend charts and category breakdowns
Category-based analytics with top sellers
Stock movement history and full audit trails
Charge code financial reports
Payment reconciliation tracking
Customizable reports and Excel export
- π€ MCP-Ready API Architecture
RESTful API endpoints for chatbot integration
Structured JSON responses
Comprehensive error handling
API documentation with examples
- π¨ Modern User Interface
Responsive design for all devices
Dark mode and light mode (system preference support)
Comprehensive settings (9 tabs for full configuration)
Notification system (low stock, deployment alerts)
University branding and theming
Accessible and intuitive navigation
Interactive database ERD viewer
Advanced filtering and column customization
- π³ Production-Ready Deployment
Docker containerization with multi-stage builds
SSL/HTTPS with Letβs Encrypt certificates
Nginx reverse proxy with security headers
Automated container updates with Watchtower
Database migrations and health checks
Scalable architecture with Kubernetes support
Comprehensive monitoring and alerting
System Requirementsο
Minimum Requirements: - Node.js 20.0.0 or higher - PostgreSQL 15.0 or higher - 2GB RAM - 10GB storage space - Modern web browser (Chrome 90+, Firefox 88+, Safari 14+)
Recommended for Production: - 4GB RAM or higher - 50GB storage space - Load balancer for high availability - SSL certificate for HTTPS
Getting Helpο
If you need assistance or have questions about the University Inventory Management System:
- π§ Email Support
Contact our support team at inventory-support@university.edu
- π Documentation
This comprehensive documentation covers all aspects of the system
- π Bug Reports
Report issues through our internal ticketing system
- π Feature Requests
Submit enhancement requests to help improve the system
- π§ Technical Support
Contact the IT department for technical assistance
Licenseο
This software is proprietary to the University and is intended for internal use only. All rights reserved.
Β© 2025 University IT Department. All rights reserved.